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These templates can be useful for structuring different brainstorming approaches and can be adapted to various scenarios and team needs.
Feel free to duplicate this into your workspace.
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Meeting Details
- Date:
- Duration: [Total expected duration]
- Facilitator: [Usually the Scrum Master]
- Location: https://videocalling.app
Attendees
- Scrum Master:
- Product Owner:
- Development Team Members:
- [Optional] Stakeholders:
Pre-meeting Checklist
- [ ] Product backlog is refined and prioritized
- [ ] Team capacity for the sprint is known
- [ ] Any carry-over items from the previous sprint are identified
Agenda
- Introduction
- Welcome and state the meeting's purpose
- Review the sprint goal proposed by the Product Owner
- Review Team Capacity
- Discuss any planned time off or reduced availability
- Calculate total capacity for the sprint
- Sprint Goal Refinement
- Discuss and finalize the sprint goal
- Ensure the goal is SMART (Specific, Measurable, Achievable, Relevant, Time-bound)
- Backlog Item Selection
- Product Owner presents top priority backlog items
- Team discusses and selects items for the sprint
- Break down larger items into smaller, manageable tasks
- Effort Estimation
- Estimate effort for selected items (e.g., using story points or ideal days)
- Ensure the total effort aligns with team capacity
- Sprint Backlog Creation
- Create initial tasks for each selected item
- Assign initial owners to tasks (if your team does this)
- Risk and Dependency Identification
- Discuss potential risks or impediments
- Identify any external dependencies
- Sprint Plan Confirmation
- Review the sprint backlog
- Confirm team commitment to the sprint goal and selected items
- Wrap-up
- Summarize key decisions and action items
- Confirm the sprint duration and important dates (Daily Scrums, Sprint Review, Sprint Retrospective)
Post-meeting Actions
- [ ] Update sprint backlog in the project management tool
- [ ] Share sprint goal and backlog with stakeholders
- [ ] Schedule any necessary follow-up discussions