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This template will serve as a good starting point to have a structured framework for conducting effective Release Planning meetings.
You can easily modify it to suit your team's specific needs or time constraints.
Feel free to duplicate it into your workspace and begin using it.
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Meeting Details
- Date: [Insert Date]
- Time: [Insert Time]
- Facilitator: [Insert Name]
- Participants: [List Names and Roles]
- Location/Platform: https://videocalling.app
Agenda
- Review of Previous Release
- Key achievements
- Lessons learned
- Product Vision and Roadmap Update
- Product Owner presents overall vision
- Any changes to long-term roadmap
- Release Goals and Objectives
- Define SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals for the upcoming release
- Align with business objectives
- Feature Prioritization
- Review proposed features/epics
- Prioritize using agreed method (e.g., MoSCoW, relative weighting)
- Capacity Planning
- Team velocity review
- Resource availability
- Initial capacity allocation
- Risk Assessment
- Identify potential risks
- Discuss mitigation strategies
- Dependency Mapping
- Inter-team dependencies
- External dependencies
- Release Timeline
- Key milestones
- High-level sprint plan
- Next Steps and Action Items
- Recap decisions
- Assign action items
Post-Meeting Tasks
- [ ] Distribute meeting minutes
- [ ] Update release backlog
- [ ] Communicate release plan to wider organization
- [ ] Schedule any necessary follow-up meetings